Sometimes it’s inevitable that tables need to be on more than one page. In that case it is usually best for the break to be between rows not within them. That way people can read the whole row before turning the page. It is easy to get Word to do this automatically. Here is how.
Below is an example of a table breaking across a page in the middle of a row
Select the entire table and then go to Table Tools > Layout > Properties.
A new window like this seen below will open. On the Row tab, untick Allow row to break across pages. Then click OK.
And now your table will break between the rows rather than in the middle of them, even if you move the table about in the document.
Sometimes you want to check if the same entry appears more than once in the same row. For example in this dataset you may want to know that Jan appears twice in the first row.
You can use conditional formatting to spot these duplicates like this.
- First select the cells in the first row that you want to look for duplicates in.
- Then use Conditional Formatting > New Rule > Use a formula to determine which cells to format.
- In the formula section put =COUNTIF($A1:$F1,A1)>1 . In my data the row starts and ends at A1 and F1. Change these values within the formula to match your data.
- Set the format you want using the format button and select OK.
Now the duplicate Jan will be highlighted in the first row like this
Now you just need to copy this formatting to each row of your data. One way to do this is to use the Format Painter.
- Select the first row of data again and then click on Home > Format Painter.
- The mouse cursor will change to a paintbrush symbol.
- Now drag the mouse to select all the rest of the rows of data at once and then release the mouse button.